Approval Document (Direct Procurement Approval Document)

In direct procurements, the approval document is the document signed by the spending officer setting out the kind and nature of the work procured, the grounds for the procurement, any project number, the quantity, the estimated cost from the market price survey, the appropriation and its heading, and, where required, the conditions as to advance payments and price differences. It is the document initiating the direct procurement process and forms the legal basis for the market price survey and the subsequent procedures.