Glossary
Search a term and see its short definition, legal basis and related decisions.
- GLOSSARY4734Tender Process Disputes17 March 2026
Single Source Procurement (Direct Procurement)
Under Article 22 of Public Procurement Law No. 4734, single source procurement is the procurement of a requirement directly from a person, without conducting a notice and tender process, where competition cannot be ensured because the requirement can be met only by a single real or legal person, because a single person holds an exclusive right, or because technical compatibility and…
- GLOSSARY4734Debarment and Defence17 March 2026
Debarment Check (Checking the Debarment List in Direct Procurements)
In procurements within the monetary limit under Article 22(1)(d) of the Law, it is compulsory to check whether the real or legal person from whom the procurement will be made appears on the debarment list on the Authority's website. No debarment check is required within the scope of the other subparagraphs of direct procurement.
- GLOSSARY4734Tender Process Disputes17 March 2026
Embezzlement in Public Procurement
Embezzlement in public procurement is the unlawful appropriation by officials of public property procured or used under a tender, or its being made available to others. For example, the improper reduction of store materials or the personal use of site materials falls within this offence. Where the offence is concealed by deceitful conduct, for example by falsifying documents or by accounting…
- GLOSSARY4734Tender Process Disputes17 March 2026
Construction Supervision Body
Authorised bodies having private law legal personality that carry out technical supervision in order to ensure that structures are built in accordance with the project and the legislation. Their duties are to check the conformity of projects with the legislation, to supervise the construction process technically, to check the quality of materials, and to ensure that the structure is built in…
- GLOSSARY4734Tender Process Disputes17 March 2026
Requirement to Support the Estimated Cost
The obligation for the estimated cost calculation to be based on documents, data, current market rates and calculation elements rather than on abstract estimation, under Article 9 of the Public Procurement Law.
- GLOSSARY4734Tender Process Disputes17 March 2026
Asset Transaction Slip (Movable Property Transaction Slip)
The principal record document used in the acquisition, management, allocation, transfer and disposal of the movable and immovable property, rights and other assets of public administrations. This document, or documents described by similar names, is used when goods procured by tender are entered in the authority's records, issued to places of use, transferred to another unit or written off as…
- GLOSSARY4734Tender Process Disputes17 March 2026
Consumable Materials
Movable property used in producing a particular service that is consumed by use or that, after a period of use, loses its original characteristics and becomes unusable, such as food, fuel and cleaning materials.
- GLOSSARY4734Tender Process Disputes17 March 2026
Procurement for Representation and Hospitality Activities
The possibility of meeting by direct procurement the goods and service procurements for accommodation, travel and catering to be carried out for representation and hospitality activities. This type of procurement covers expenditure within the scope of institutional representation, under Article 22(1)(d) of Law No. 4734.
- GLOSSARY4734Tender Process Disputes17 March 2026
Technical Specifications (Direct Procurements)
The technical specifications prepared in direct procurements are the document containing the detailed descriptions and measurements of the work. Preparing technical specifications is not compulsory in such procurements. By preparing them, however, contracting authorities can describe the product, service or work fully and determine its quality appropriately. Technical specifications in direct…
- GLOSSARY4734Tender Process Disputes17 March 2026
Tender Preparation Period
The minimum period that must be left between the tender notice and the date of the tender so that tenderers may examine the tender documents and prepare their tenders.
- GLOSSARY4734Public Real Estate17 March 2026
Purchase or Lease of Immovable Property (Direct Procurement)
The purchase or lease of immovable property is possible by direct procurement. The contracting authority may purchase or lease an immovable property suited to its requirements within the limits laid down by the legislation, under Article 22(1)(e) of Law No. 4734. The grounds for the need to purchase or lease, the location and required characteristics of the property, and the current market rates…
- GLOSSARY4734Tender Process Disputes17 March 2026
Movable Property Stocktaking and Inventory Schedule
The schedule showing the actual position of movable property as a result of the stocktaking carried out at the year-end or where necessary, and forming the basis for preparing the management account. The most concrete data for checking whether goods procured under a public procurement contract are actually present are contained in this document.
- GLOSSARY4734Tender Process Disputes17 March 2026
Movable Materials Requirement Planning
The process by which a spending unit forecasts its movable property requirement according to data on past use, existing stock, service intensity and the minimum stock level. The Movable Property Regulation provides for the movable property records officer to assist in that planning. Incorrect requirement planning may result in launching an unnecessary tender, procuring more goods than required…
- GLOSSARY4734Tender Process Disputes17 March 2026
Movable Property Management Account
The body of accounts showing the movable property carried forward from the previous year in a spending unit, that received and issued during the year and carried forward to the following year, together with the surpluses and deficits arising at the year-end stocktaking. Under the Movable Property Regulation it forms the basis for controlling and auditing whether movable property records and…
- GLOSSARY4734Tender Process Disputes17 March 2026
Movable Property Consolidation Officer
The officers responsible for consolidating the spending unit movable property accounts received from movable property records officers, preparing the movable property account schedules, and submitting them to the movable property consolidation officer of the next higher organisation, under Article 4 of the Movable Property Regulation.
- GLOSSARY4734Tender Process Disputes17 March 2026
Movable Property Records Officer
The officer who takes delivery of movable property, keeps it in stores, delivers it to the user or the place of use, keeps the records, draws up the documents and schedules, and is responsible for those procedures to the movable property control officer and the spending officer. The principal schedule drawn up by that officer on the basis of movable property groups in order to show the spending…
- GLOSSARY4734Tender Process Disputes17 March 2026
Contract (Direct Procurement)
The procurements for which a contract must be concluded in direct procurements are works that have a delivery period and that include administrative sanctions. These are generally service procurements, works and procurements of specially produced goods.
- GLOSSARY4734Tender Process Disputes17 March 2026
Final Written Price Offer
The obtaining in writing of the final price from tenderers after the negotiation stages in the negotiated procedure, under Article 21 of the Public Procurement Law.
- GLOSSARY4734Tender Process Disputes17 March 2026
Final Date and Time for Submitting Tenders (Direct Procurement)
In direct procurements, the final time limit within which an electronic price offer may be sent through EKAP. Tenders not reaching the system after that time has passed are not taken into the evaluation. Tenders are kept encrypted until that moment and are opened only once the period has expired.
- GLOSSARY4734Tender Process Disputes17 March 2026
Stocktaking Deficit
Movable property that is present in the contracting authority's inventory or records but cannot be found on physical stocktaking. This is one of the most important indicators giving rise to suspicion of loss, improper use or misappropriation of goods procured through a tender. Stocktaking deficits are shown separately in the management account and may, according to their cause, lead to…